Gladius Learning Hub

Privacy Policy

Version: 25 August 2025

Gladius Assurance Services Limited takes your privacy seriously. That is why we will only use your personal information to provide you with services you have enquired and / or requested, as well as to administer your account. We will not sell or share your information with third-parties, and we will never use your personal data for any reason other than the reasons described within this policy.

A) About our privacy policy

Our privacy policy outlines your relationship with our company and explains in detail how we use the information that you provide us with.

B) About Gladius Assurance Services Limited

Gladius Assurance Services Limited, which is a company registered in England and Wales, and registered with the UK’s Information Commissioner’s Office under the UK Data Protection Regulations, is a professional services and consultancy business. We provide regulatory assurance and advisory services to the Financial Services sector in the United Kingdom.

Please get in touch with us at [email protected] for any questions you may have about Gladius Assurance Services Limited.

C) Changing your preferences

If you’d like to change your web, contact or marketing preferences, you can do so at any time. Please contact us at [email protected] to request the necessary amendments.

D) Your rights

Gladius Assurance Services Limited is committed to upholding and maintaining your personal rights. We observe your rights to change or withdraw your opt-in options at any time. As part of our ongoing commitment to uphold your rights, you can send an e-mail to [email protected] with the subject title: DPO; to request, amend, erase or object to us processing your data .

You also have the right to complain by contacting the Information Commissioner’s Office, which regulates and supervises the use of personal data in the UK, on 0303 123 1113 or visit its website at: https://ico.org.uk/make-a-complaint/.

E) Sensitive data

Gladius Assurance Services Limited does not collect any sensitive data about you. Sensitive data refers to (but is not limited to) information about your race or ethnic background, religious or political affiliations, trade union affiliations, sexual orientation, criminal background or health background.

F) Who our privacy policy applies to

This privacy policy has been developed to inform users of Gladius Assurance Services Limited on how we use their data. Gladius Assurance Services Limited is a professional services and consultancy business, and we need to process the data of individuals to communicate with you about our services. Bearing that in mind, our privacy policy applies to any and all individuals registered with us as a user, client or in any other capacity.

G) What information this policy applies to

There is a lawful basis for processing your data, and this section of our privacy policy outlines how this applies to the personal information you provide us with or allow us to collect.

The personal information this policy applies to includes information that you:

• Provide as part of contacting us to enquire about our services
• Provide as part of our marketing campaign activity
• Provide as part of our event activity (e.g. online webinar, in-person)
• Provide in the form of numerical data, metadata or communications
• Give us as part of our past, ongoing, or prospective client service relationship

This policy also applies to information that we:

• Collect relating to how you interact with our website at http://www.gladiusas.com and learning.gladiusas.com
• Collect relating to how you interact with us via our webinar hosting provider: https://events.teams.microsoft.com/
• Must process to complete purchases and other transactions

H) Consent

Please note that when you submit personal data on our website at http://www.gladiusas.com, learning.gladiusas.com or via our webinar hosting provider, you are giving Gladius Assurance Services Limited your explicit consent that we can use that data in line with our privacy policy.

I) Opting-out

After giving Gladius Assurance Services Limited your consent, you are free to amend your consent or withdraw your consent at any time. You have the right to object to the processing of your data. To opt-out, change your preferences or revoke your consent, you can send an e-mail to [email protected] with the subject title: DPO.

J) Data processing and storage

Gladius Assurance Services Limited collects and stores data in the UK. We will store your data for the period necessary for the relevant activity or services, and any retention period that is required by law, unless otherwise noted and explicitly stated.

Gladius Assurance Services Limited may process your data based on more than one legal ground. Circumstances under which we may be required to process your data under more than one legal ground may include:

K) Marketing and communications

Gladius Assurance Services Limited may send you marketing communications if you have given us your contact details unless you write to us at [email protected] with the subject title: Opt-out marketing communications. You can opt-out of these marketing communications and manage your preferences at any time.

L) Our company obligations

As a data controller, Gladius Assurance Services Limited is legally responsible for the data you provide us with. In honouring that responsibility, we pledge to uphold our commitments under the UK Data Protection Regulations.

We will only ever use your data:

• In ways that are both fair and legal
• As described within this policy
• In ways that are necessary for the purposes described

In addition, Gladius Assurance Services Limited processes the personal data you submit to us or we collect as a data processor. As part of this role, Gladius Assurance Services Limited takes all necessary precautions to secure the personal data we collect, process and store.

We may occasionally use the data you provide us with for marketing, relationship management or account and service management activities. These activities are designed to ensure you have adequate information about other products and/or services we offer, that we have reason to believe you may be interested in. You have the right to opt-out of these activities at any time by writing an e-mail to [email protected] with the subject title: Marketing.

M) Third-Parties

Gladius Assurance Services Limited never shares your personal data with third-parties unless those parties have been explicitly mentioned within our privacy policy.

N) Our security

As part of our ongoing commitment to data security, Gladius Assurance Services Limited will report any security breaches or attempted breaches to the relevant authorities within 24 hours. We will subsequently contact all those affected by the breach within 72 hours of its occurrence.

O) Legitimate interests

As part of the UK Data Protection Regulations, Gladius Assurance Services Limited observes the right to share selected information with third-parties that use data for non-marketing purposes. This could include (but is not limited to) organisations that provide credit assessments, identification services and fraud prevention activities.

P) Contact us

Gladius Assurance Services Limited is committed to upholding your rights. If you have any questions, comments or concerns about this privacy policy or wish to exercise your rights in relation to your personal data, please contact the Data Protection Officer via e-mail at [email protected] with the subject title: DPO.

We will process any request within 20 business days. Subject Access Requests are normally performed free of charge, but we may need to charge individuals for excessive or unreasonable data requests.